Alternatives
Best Miro Alternatives for Agencies (2026)
By Red Kite Search Agency Created Updated 8 min read
Summary
Miro is a solid choice, but it does not fit every agency. Figma: Collaborative interface design with prototyping and developer handoff. Notion: One connected workspace for docs, databases, and projects. Loom: Async video messaging for explaining work to clients and teams. Prices and ratings below were checked in October 2026.
What are the best Miro alternatives for agencies in 2026?
Miro is the leading whiteboard, but the free plan allows only three boards, SSO starts on Business, and monthly prices were not shown.
We compared each option with Miro on price, scope, and public ratings, so you can see what you would gain and give up by switching. Decide how visual your workshops are first.
The three alternatives below are the usual comparisons: a design tool with a whiteboard, a document workspace, and a video messaging tool.
The shortlist is Figma, Notion, Loom. The table puts them next to Miro.
| Tool | Editorial score | Review-site ratings | Pricing | Best for |
|---|---|---|---|---|
| Miro | 4.3 / 5 | G2 4.6 | Free plan. Starter $8 and Business $20 per member per month billed yearly (save 20%); Enterprise is quoted from 30 members. | Individuals to enterprises |
| Figma | 4.5 / 5 | G2 4.7 | Free Starter plan. Professional Full $16, Dev $12 and Collab $3 per month on annual billing; Organization and Enterprise seats cost more. | Freelancers to enterprises |
| Notion | 4.2 / 5 | G2 4.6 | Free plan. Plus $10 and Business $20 per member per month on yearly billing; Enterprise is custom. | Freelancers to mid-size teams |
| Loom | 4.3 / 5 | G2 4.7 | Free Starter plan. Business $18 and Business + AI $24 per user per month on monthly billing; Enterprise is quoted. | Individuals to enterprises |
Why do agencies look for Miro alternatives?
Agencies usually look beyond Miro for tools they already pay for, a document-led workspace, or a design platform with whiteboarding.
Others want clients to contribute without learning a new tool.
A fair test is to run one real client project through each option for two weeks. Track how long onboarding took, how often a teammate or client asked where something lived, and whether the tool reduced meetings or added new ones. Real use shows differences that feature lists hide.
Cost behaves differently in each tool. Some charge per member, some per user with pooled storage, and some give guests and viewers away free. Decide who needs full access and who only needs to look or comment, since the cheapest viewer access can change the total.
Think about the client side. Clients judge your agency by how easy it is to join a call, open a board, or watch a walkthrough, so test each option as an outsider with no account, and check what the client sees and what they can break.
Finally, plan the move. Export recordings, boards, and documents before you cancel, rebuild shared templates one at a time, and keep the old tool running for a short period so nothing a client relies on disappears during the switch.
Common limitations of Miro
- Free allows only 3 boards and has no guest or visitor roles.
- Prices are shown billed yearly (save 20%); monthly prices were not displayed.
- SCIM, US, Australia and Japan data residency and premium 24/7 support are Enterprise only.
- Enterprise starts from 30 members and AI credits are limited per member.
Is Figma a good Miro alternative for agencies?
Figma includes FigJam whiteboarding on every paid seat and free viewers for clients. It is aimed at design work.
Figma is a collaborative design platform with Figma Design, Dev Mode, FigJam, Slides, Sites, Buzz and AI add-ons. It sells seat-based plans: a free Starter, Professional, Organization and Enterprise, with Full, Dev and Collab seats and free viewers on paid plans.
Who it suits: Agencies that design interfaces and design systems and share prototypes with clients and developers.
Figma pros
- Professional Full seats cost $16 per month on annual billing, with Dev seats at $12 and Collab seats at $3.
- On any paid plan, others can view and comment on files without buying extra seats.
- Dev Mode handoff is included on Professional and above.
- SAML SSO and SCIM seat management on the higher plans, and AI add-ons on every plan.
Figma cons
- Pricing is by seat type, and Organization Full seats cost $55 per month.
- Branching and merging are on Organization and Enterprise only.
- Guest access controls are listed only for Enterprise.
- SOC 2, ISO 27001, GDPR and support entitlements were not stated (the trust page returned an error).
Is Notion a good Miro alternative for agencies?
Notion is a connected workspace for documents and projects. It is not a live whiteboard.
Notion combines documents, wikis, databases, and project tracking in one workspace, with an AI assistant, forms, sites, and calendar. It is flexible rather than agency-specific, and plans are priced per member.
Who it suits: Small and mid-size agencies that want a flexible workspace for docs, wikis, and light project tracking.
Notion pros
- Very flexible databases, wikis, and docs in one place.
- Free plan, with unlimited guests from the Plus plan.
- Granular database permissions let guests work on assigned rows.
- Strong G2 reviews from a very large base.
Notion cons
- No native time tracking, invoicing, or resource planning.
- No dedicated client portal; client access runs through guests and published pages.
- Free plan limits guests to 10 and file uploads to 5 MB.
- Support hours and response times by plan are not stated.
Is Loom a good Miro alternative for agencies?
Loom explains work through short videos. It does not let clients edit a board.
Loom lets people record their screen and camera and share the video with a link, with transcripts, viewer insights and AI summaries, chapters and meeting notes on higher plans. It is part of Atlassian and sells Starter, Business, Business + AI and Enterprise plans.
Who it suits: Agencies that explain work, give feedback and run walkthroughs for clients without scheduling a call.
Loom pros
- A free Starter plan with 25 videos and unlimited meeting length.
- Business costs $18 per user per month for unlimited videos and recording time, with password protection and custom branding.
- Business + AI adds auto-meeting notes and recaps, video-to-text automation and advanced editing at $24 per user per month.
- Viewer insights on every plan, desktop, mobile and Chrome extension apps, and integrations with Slack, Jira, Confluence, GitHub, Gmail and Notion.
Loom cons
- Starter caps videos at 25 and screen recordings at 5 minutes.
- Prices shown are monthly billing; yearly billing saves up to 17% but the price was not displayed.
- SSO, SCIM and EBA compliance are Enterprise only, and SOC 2 and GDPR were not explicitly stated for Loom itself.
- Starter has no stated support, and password protection starts on Business.
What is the quick verdict on each Miro alternative?
If you only have a minute, this table gives our verdict on each alternative to Miro, based on the research above.
| Tool | Verdict | Editorial score |
|---|---|---|
| Figma | The standard tool for interface design, with free viewers on paid plans, Dev Mode for handoff and the second-highest G2 score here. Seat types make pricing complex, branching sits on Organization, and security certifications and support entitlements were not stated. | 4.5 / 5 |
| Notion | A flexible, well-reviewed workspace that works well for knowledge and light project tracking. It is not built for agency delivery, with no native time tracking and no client portal. | 4.2 / 5 |
| Loom | A fast way to replace status calls with short videos, with viewer insights on every plan, a free Starter plan and Loom AI on Business + AI. Starter is limited to 25 videos and five-minute screen recordings, and published SOC 2 and GDPR status was not stated. | 4.3 / 5 |
How much do Miro and its alternatives cost?
Miro Business costs $20 per member per month billed yearly. Figma Professional Full seats cost $16 per month, Loom Business costs $18 per user, and Notion pricing is on its review page.
| Tool | Pricing summary |
|---|---|
| Miro | Free plan. Starter $8 and Business $20 per member per month billed yearly (save 20%); Enterprise is quoted from 30 members. |
| Figma | Free Starter plan. Professional Full $16, Dev $12 and Collab $3 per month on annual billing; Organization and Enterprise seats cost more. |
| Notion | Free plan. Plus $10 and Business $20 per member per month on yearly billing; Enterprise is custom. |
| Loom | Free Starter plan. Business $18 and Business + AI $24 per user per month on monthly billing; Enterprise is quoted. |
What do reviewers say about Miro and its alternatives?
Review-site scores are a useful signal for how happy teams are after the first few months. They are snapshots from October 2026, and review counts differ widely between tools.
| Tool | Source | Rating | Number of reviews |
|---|---|---|---|
| Miro | G2 | 4.6 / 5 | 13,636 |
| Figma | G2 | 4.7 / 5 | 1,594 |
| Notion | G2 | 4.6 / 5 | 13,876 |
| Loom | G2 | 4.7 / 5 | 2,415 |
Which Miro alternative suits which kind of agency?
The right pick depends mostly on team size, how clients interact with the tool, and whether you need money data. This table maps common situations to a recommendation.
| Agency situation | Best pick | Why |
|---|---|---|
| Design teams | Figma | FigJam and design. |
| Documents | Notion | Docs and projects. |
| Explanations | Loom | Async video. |
How hard is it to switch away from Miro?
Export your boards from Miro as images or PDFs before you leave. Boards do not transfer as editable files.
Rebuild templates in the new tool.
Keep Miro until active client projects finish.
Before you leave Miro
- List active boards and templates.
- Check guest needs.
- Compare cost per member.
- Export boards.
- Finish active projects first.
How do you choose the right Miro alternative?
Decide how visual your sessions are.
Check whether you already pay for FigJam through Figma.
A quick decision guide
- Choose Figma for design plus whiteboarding.
- Choose Notion for documents and projects.
- Choose Loom for async explanations.
- Stay with Miro for client workshops.
- Test each with one workshop.
Frequently asked questions
- What is the best Miro alternative?
- Figma for design plus FigJam, Notion for documents, and Loom for async video.
- Why do agencies look beyond Miro?
- Board limits on the free plan and a wish to use tools they already own.
- Which alternative has a free plan?
- Figma, Notion, and Loom.
- Does Miro have a free plan?
- Yes, with three editable boards.
- Which alternative is best for workshops?
- Figma with FigJam.
Sources
Prices, plan limits, and ratings were gathered in October 2026 from:
- Miro pricing page
- Figma pricing page
- Notion review
- Loom pricing page