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Planable vs HeyOrca for Agencies (2026): Which Is Better?
By Red Kite Search Agency Created Updated 7 min read
Summary
Choose Planable for deep, multi-level approvals and unlimited users. Choose HeyOrca for login-free client review and custom branding on Pro. Prices and ratings were checked in October 2026.
Planable vs HeyOrca: which is better for agencies in 2026?
Planable and HeyOrca are the two approval-first platforms in this group. Both give agencies a workspace per client and unlimited users, and both price per workspace.
We compared price, approval flows, and client experience.
| Tool | Editorial score | Review-site ratings | Pricing | Best for |
|---|---|---|---|---|
| Planable | 4.4 / 5 | G2 4.6 | Free trial of 50 created posts. Basic $33 and Pro $49 per workspace per month on annual billing; Enterprise is custom. | Small to large agencies |
| HeyOrca | 4.4 / 5 | G2 4.8 | Free plan and a 14-day Pro trial. Basic $59 and Pro $149 per workspace per month; the Agency plan is custom. | Small to mid-size agencies |
How do Planable and HeyOrca compare on price?
Planable costs $33 per workspace per month for Basic and $49 for Pro on annual billing. HeyOrca lists Basic at $59 per workspace per month and Pro at $149, and has a free plan.
| Tool | Plan | Price | What stands out |
|---|---|---|---|
| Planable | Basic | $33 per workspace/month (annual billing) | Unlimited users, 4 social pages per workspace, optional approvals, MCP connector |
| Planable | Pro | $49 per workspace/month (annual billing) | 10 social pages per workspace, required approvals, team-only drafts and notes, bulk approvals, public API, chat support |
| Planable | Enterprise | Custom | 50 social pages per workspace, multi-level approvals, SSO, analytics and inbox included, dedicated account manager |
| HeyOrca | Free | $0 | 1 user, 15 scheduled posts a month, 2 social profiles |
| HeyOrca | Basic | regular $59 | Unlimited users, unlimited scheduled posts, 10 social profiles per workspace, approvals |
| HeyOrca | Pro | regular $149 | Everything in Basic, with reports, inbox, listening and custom branding included |
| HeyOrca | Agency | Custom | White-glove onboarding, priority support, ongoing training, for 10 or more clients |
Which is cheaper?
Planable at list price, and its trial of 50 posts has no time limit. HeyOrca has a free plan for one user and includes reports, inbox, and listening in Pro.
Planable charges extra for analytics, inbox, and listening on Basic and Pro, so compare the total.
Which has better approvals?
Planable for depth: optional, required, and multi-level approvals with as many levels as needed, including legal review. HeyOrca for simplicity: external stakeholders approve through links with no login.
Both support roles for internal and external users.
Which is better for branding?
HeyOrca, with custom colors, logo, and subdomain on Pro. Planable says white-labeling is no longer offered.
That difference matters to agencies who want clients to see their own brand.
If branding is not a priority, the approval flows and pricing model usually decide the choice.
Also consider how each tool handles revisions. A client who asks for changes on thirty posts needs a clear way to comment and resubmit, so test that flow with real content before you commit to either platform.
How do Planable and HeyOrca compare on integrations, security, and support?
Beyond price, agencies ask about connections to their other tools, what to tell clients about security, and how quickly they can get help. This is what each vendor states publicly, as checked in October 2026.
| Area | Planable | HeyOrca |
|---|---|---|
| Integrations | Facebook, Instagram, LinkedIn, X, YouTube, TikTok, Pinterest, Google Business Profile and Threads; Zapier, Slack, Canva, an MCP connector and a public API on Pro and Enterprise | Facebook, Instagram, LinkedIn, TikTok, YouTube, Threads, Pinterest, Google Business Profile and Snapchat; Mailchimp and HubSpot, plus Canva |
| Security | GDPR approach documented; two-factor authentication; granular roles with Guest, Writer, Contributor, Approver, Administrator and Owner; SSO on Enterprise; SOC 2 was not stated | Roles: Workspace Owner, Internal Admin, Internal Copywriter, Internal Stakeholder, External Admin, External Copywriter and External Stakeholder; SOC 2, GDPR, SSO and 2FA were not stated, and its security page returned an error |
| Support | Help center, in-product chat from Pro, and email; Priority support and a dedicated account manager on Enterprise; hours and response times are not stated | Live chat and email; response times of 24 hours on Free and 5 minutes on Basic and Pro; Support hours are not stated |
| Apps | iOS and Android apps for viewing, approving and publishing on the go | iOS and Android apps for calendars, posts and approvals; external stakeholders without a login cannot use the app |
What are the pros and cons of Planable and HeyOrca?
Here is where each tool helps agencies and where it can get in the way, based on plan details and public feedback.
Planable pros
- Unlimited users on every plan, with a workspace per brand or client.
- Approvals from optional on Basic to required on Pro and multi-level on Enterprise.
- Roles including Guest, Writer, Contributor, Approver, Administrator and Owner.
- Zapier, Slack, Canva, an MCP connector and a public API.
Planable cons
- Priced per workspace, so cost grows with each client.
- Analytics, social inbox and social listening are paid add-ons.
- White-labeling is no longer offered.
- Multi-level approvals and SSO are Enterprise only, and SOC 2 was not stated.
HeyOrca pros
- External stakeholders can review and approve through shareable links without a login.
- Seven roles split internal and external users.
- Custom branding with a custom subdomain on Pro.
- Stated support response of 5 minutes on paid plans.
HeyOrca cons
- Priced per workspace, so cost grows with each client.
- Social reports, inbox and listening are paid add-ons on Basic.
- Security details such as SOC 2, GDPR and 2FA were not stated, and its security page returned an error.
- Branded reports are not stated as a distinct feature.
What do reviewers say about Planable and HeyOrca?
G2 shows Planable at 4.6 from 1,116 reviews and HeyOrca at 4.8 from 297 reviews. HeyOrca has the higher score on a smaller base.
| Tool | Source | Rating | Number of reviews |
|---|---|---|---|
| Planable | G2 | 4.6 / 5 | 1,116 |
| HeyOrca | G2 | 4.8 / 5 | 297 |
Reviewer themes for Planable
- G2 shows Planable at 4.6 from 1,116 reviews.
- G2 reviewers praise the approval process and collaboration with clients.
- Planable appears on G2 comparison lists alongside Hootsuite, Sprout Social and Loomly.
Reviewer themes for HeyOrca
- G2 shows HeyOrca at 4.8 from 297 reviews.
- G2 reviewers praise ease of use and customer support.
- G2 comparison data highlights intuitive approval workflows.
How does setup differ between Planable and HeyOrca?
Getting value from either tool depends on how you set it up, and the first steps differ. Here is the practical starting point for each.
Planable: Create one workspace per client and invite the team, since users are unlimited.
HeyOrca: Create a workspace for one client, build their calendar, and share a review link with their stakeholder.
What should agencies check before choosing between Planable and HeyOrca?
Small details in plans and limits decide whether a tool works in practice. Check these points for each tool during a trial on a real client account.
Before you buy Planable
- Multiply workspaces by the per-workspace price.
- Price the analytics and inbox add-ons.
- Check whether you need Enterprise for multi-level approvals.
- Try the free trial of 50 posts.
Before you buy HeyOrca
- Multiply workspaces by the per-workspace price.
- Price the reports, inbox, and listening add-ons.
- Ask about SOC 2 and 2FA.
- Test the external review link with a client.
How should you test Planable and HeyOrca before deciding?
The fairest test is to run both tools on the same real client account for two weeks, with the same people, and compare the results rather than first impressions.
What to measure
- How long it takes a new team member to be productive in Planable versus HeyOrca.
- How often people open each tool without being reminded.
- Whether the plan you need includes the features you tested, not just the entry price.
- How a client reacts if you invite them to either tool.
- How much time the team spends on notifications, setup, and cleanup each week.
Which should you choose: Planable or HeyOrca?
Choose Planable for deep, multi-level approvals and unlimited users. Choose HeyOrca for login-free client review and custom branding on Pro.
Trial both with one client.
Ask each vendor to confirm the current add-on prices and branding options before you commit, since those details change the total and the client experience.
Choose Planable if
- Client approval is central to your workflow.
- You want unlimited users and a workspace per client.
- You want multi-level approvals for regulated clients.
Skip Planable if
- You need white-labeling.
- You want analytics and inbox included on every plan.
- You have many clients and want flat pricing.
Choose HeyOrca if
- Client sign-off is the heart of your workflow.
- You want clients to approve without a login.
- You want custom branding on Pro.
Skip HeyOrca if
- You manage dozens of clients and want flat pricing.
- You need published security certifications.
- You need reports and inbox included on the entry plan.
Frequently asked questions
- Is Planable or HeyOrca better?
- Planable for multi-level approvals, HeyOrca for login-free review and branding.
- Which is cheaper?
- Planable at list price, though its add-ons change the total.
- Which offers white-labeling?
- HeyOrca offers custom branding on Pro. Planable no longer offers white-labeling.
- Do both have unlimited users?
- Yes. Both include unlimited users.
- Which has a higher G2 score?
- HeyOrca, on a smaller review base.
Sources
Prices, plan limits, and ratings were gathered in October 2026 from:
- Planable pricing page
- HeyOrca pricing page
- G2